NAPFA Spring 2025 National Conference

Exhibiting at the NAPFA Spring Conference

Welcome, valued exhibitors and sponsors! We're thrilled to have you join us for the 2025 NAPFA Spring National Conference, May 7-10, 2025 at Sheraton Phoenix Downtown in Phoenix, AZ.

This page is your comprehensive resource for all the information and tools you need to maximize your success at the event.

Expand your Visibility

Maximize your impact at the 2025 NAPFA Spring National Conference! Take advantage of exclusive sponsorship opportunities like Reception Sponsorships, Mobile App Sponsorships, Wi-Fi Sponsorships, and more—each with dedicated signage to amplify your brand. Explore all available opportunities in the 2025 Partnership Guide.

Key Dates & Deadlines:

March 31: Exhibitor Profile Submission Deadline
April 30: Shipping & Logistics Deadline
April 30: Electrical & AV Order Deadline
May 8 at 8:00 AM: Move-In
May 10 at 8:00 AM: Move-Out

Essential Documents & Forms:

Electrical & AV Order Form: Submit your electrical and AV requirements in the Online Portal.
Exhibitor Rules & Regulations: Explore the Exhibitor Rules and Regulations to familiarize yourself with the exhibit policies and liabilities.

Exhibitor Profile & Marketing:

Exhibitor Profile Submission: Create or update your company profile for the event website and app by completing the Exhibitor/Sponsor Information Submission Form.
Social Media Hashtag: #NAPFA2025 - Use the official conference hashtag to promote your participation.
Logo & Branding Guidelines:  Ensure your branding is consistent with the event standards listed in the Logo & Branding Guidelines.

On-Site Information:

Here is what is Included in the Standard Booth - Booth Size: 8' x 10'

8' High Gray Backwall Drape
3' High Gray Sidewalls
1 - 6' Gray Skirted Table
2 - Plastic Contour Chairs
1 – Wastebasket
1 - Booth ID Sign

Please Note: The Facility is Carpeted.

We have partnered with GES for exhibitor management. View the Service Kit by GES to get information on booth furnishing, labor, and EAC (Exhibitor Appointed Contractors) requirements.

Shipping & Logistics:

All exhibit materials must be sent in advance to the GES warehouse. Direct to exhibit site shipments will not be accepted at the facility. The facility does not have the capabilities to receive nor does it have adequate storage space for Exhibitor materials. Any materials shipped to the facility will be consigned to GES and the exhibiting company will be billed the appropriate material handling charges by GES.

Advanced Shipment to Warehouse is available. Shipping address and labels are listed in the Service Kit by GES.

Shipments should arrive on or between business days:

Friday, April 4, 2025 - Monday, May 5, 2025

Warehouse receiving hours are:

Monday - Friday, 8:00 AM to 2:30 PM; Closed 11:00 AM to 12:00 PM & Holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

Please remember: Direct to show site shipments will not be accepted at Sheraton Phoenix Downtown.